Tournament Mode

Tournament mode enables district-wide umpire assignments for playoffs, all-star games, and special events.

When to Use Tournament Mode

Tournament mode is ideal for:

• District Tournaments - Playoff games across multiple leagues
• All-Star Games - Special events requiring experienced umpires
• Inter-League Play - Games between teams from different leagues

How Tournament Mode Works

In tournament mode:

• Self-assignment is disabled
• District administrators assign all umpires
• Umpires from any league can be assigned
• Enhanced scheduling controls are available

Enabling Tournament Mode

1. Go to District Settings
2. Find Tournament Mode
3. Select the leagues to include
4. Set the date range
5. Enable tournament mode

Scheduling Tournament Games

Create tournament games with:

• Flexible team selection (TBD for bracket games)
• Multiple umpire positions (plate, bases)
• Cross-league umpire pools
• Crew chief designations

Championship Assignment Tracking

Track prestigious game assignments to ensure fair distribution among umpires.

Marking Game Significance

When creating or editing a game, set the Significance field in the Options section:

• Winners’ Final - The final game of the winners bracket
• Losers’ Final - The final game of the losers bracket
• Championship - The championship game

Fair Distribution

The system tracks championship assignments by:

• Umpire - See each umpire’s history of significant game assignments
• Season - Track distribution across years
• Game type - Compare championships vs. bracket finals

Use this data when making tournament assignments to balance opportunities among qualified umpires.

Tournament Assignment Page

The tournament assignment page provides a Gantt-chart timeline view for assigning umpires to tournament games efficiently. Access it from the Games page by clicking the Assign button.

Opening the Assignment Page

1. Navigate to Games
2. Click the Assign button (visible to admins only)
3. Select a Game Type to filter (e.g., “Tournament of Champions”)
4. Select an Umpire Pool to see available officials

Layout Overview

The page is split into two main areas:

• Timeline (left) — A Gantt-chart with venues as rows and time as columns. Games appear as colored blocks on the timeline based on their start time and duration.
• Stats Table (right) — A live breakdown of plate and bases assignments per division for every umpire in the selected pool.

The timeline has two sections stacked vertically:

• Venues — Each row shows a venue/field with game blocks positioned by time. Game blocks display the division, teams, and assignment slots (Plate, Base, etc.).
• Officials — Each row shows an umpire with their current assignments as blocks on the same timeline. Availability is indicated with colored dots (green = available, amber = partial, red = unavailable).

Day Navigation

Use the day tabs at the top to switch between tournament days. A yellow dot on a tab indicates that day has unsaved changes.

Umpire Pools

Umpire pools let you curate groups of qualified umpires for tournament assignment. Create pools ahead of time and reuse them across tournaments.

Creating a Pool

1. On the assignment page, click Manage Pools
2. Type a name for the pool (e.g., “TOC 2026 Pool”)
3. Click Create

Adding Umpires to a Pool

1. In the pool management dialog, select a pool
2. Use the search field under Add Umpires to find officials
3. Click the add button next to each umpire to add them

Removing Umpires

Click the × button next to any member’s name to remove them from the pool.

Drag-and-Drop Assignment

Assign umpires by dragging their name from the Officials section onto an open position slot on a game block.

How to Assign

1. Find the umpire in the Officials section of the timeline
2. Drag their name row
3. Drop onto an open position circle (P for Plate, B for Base, etc.) on any game block in the Venues section
4. The assignment appears as a staged change with an amber dashed border

Staged Changes

All assignments are staged before saving. This lets you rearrange crews and experiment with different configurations:

• Staged adds appear with amber dashed borders
• Staged removals show the position as open again
• The Save Day button commits all changes for the selected day
• The Discard button reverts all pending changes

Removing Assignments

Click on an assigned umpire’s initials in a game block to stage a removal.

Assignment Stats

The stats table on the right side shows real-time plate and bases counts broken down by division for every umpire in the pool.

• P = Plate assignments (position index 0)
• B = Bases assignments (all other positions)
• Total P / Total B = Sums across all divisions
• All = Total games assigned

Plate counts that are significantly higher than others are highlighted in red, helping you spot imbalances quickly.

Availability Filtering

Toggle between All Officials and Available Only using the button in the Officials section header. When set to “Available Only”, umpires who have marked themselves as unavailable for the selected day are hidden from the timeline.

Best Practices

• Plan Ahead - Set up tournament schedule and umpire pools early
• Communicate - Notify umpires about tournament dates and ask them to set availability
• Balance Crews - Mix experienced and newer umpires using the stats table
• Use Pools - Create focused pools for different tournament rounds
• Have Backups - Identify standby umpires for each day
• Save Often - Save each day’s assignments as you finalize them